Quotation Maker – Free Online Quotation Maker
Create a professional quotation with your company logo, customer details, multiple items, taxes, discounts, and printable layout. This tool is free to use and works for small businesses and freelancers in the UAE and worldwide.
Quotation
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How to Create a Professional Quotation in 5 Minutes
Upload your company logo and enter your business address, email, and TRN (for UAE VAT compliance).
Enter the client's name and contact info. Ensure the address is correct for international shipping or services.
Type the description of services or goods, set the quantity, and enter the unit price in your chosen currency.
Apply a 5% VAT rate for UAE transactions or custom rates for GCC/Global billing. Add any agreed discounts.
Understanding Quotation Requirements in the UAE & GCC
What is a Quotation?
A quotation is a legal document issued by a seller to a buyer. In the context of UAE Federal Tax Authority (FTA) regulations, a Tax Invoice must contain specific details including the name and address of the supplier, the TRN, and a description of the goods or services provided.
Key Components of a Professional Quotation
To ensure your quotation is accepted by corporate clients and for accounting purposes, it should include:
- Unique Serial Number: For easy tracking and auditing.
- Date of Issue: Crucial for determining the tax period.
- Unit Price & Quantity: Clear breakdown of costs.
- Tax Breakdown: Explicitly showing the VAT rate and amount.
Frequently Asked Questions (FAQs)
Yes. Our tool allows you to add your TRN and set the tax rate to 5%, meeting the standard requirements for simplified tax invoices in the Emirates.
We do not store your customer's sensitive payment data. All document generation happens securely, and you can choose to save drafts only if you are logged into your private account.
Business Documentation Guide for UAE & GCC
1. What is a Professional Quotation?
A Quotation (or Quote) is a preliminary document sent to a potential client before any work begins. It outlines the estimated costs for specific goods or services.
- Not a Bill: It is an offer, not a request for payment.
- Validity: Quotes in the UAE usually have a "validity period" (e.g., 30 days) due to fluctuating material costs.
- Negotiable: It serves as a starting point for business discussions.
2. What is a Payment Receipt?
A Receipt is a formal acknowledgment that a payment has been received. It is issued after the transaction is complete.
- Proof of Payment: Essential for the buyer’s accounting and tax records.
- VAT Compliance: In the UAE, a receipt should clearly show the VAT amount already paid on the corresponding invoice.
- Non-Negotiable: It is a record of a finished fact.
⚠️ Important: UAE E-Invoicing Laws (July 2026 Update)
Starting in July 2026, the UAE Federal Tax Authority (FTA) is phasing in the Mandatory E-Invoicing System. Here is what small businesses and freelancers need to know:
| Requirement | Details |
|---|---|
| Digital Format | Traditional PDFs and paper invoices will be replaced by structured data files (XML/JSON). |
| Real-Time Reporting | B2B and B2G invoices must be reported to the FTA via accredited service providers in near real-time. |
| VAT Compliance | Standard Tax Invoices must continue to show the Supplier’s TRN, address, and a clear 5% VAT breakdown. |
Note: While our tool generates professional PDF layouts for your records, businesses with turnover above AED 50 million must prepare for full system integration by July 2026.
Related articles from our blog
Read more guides on invoices, quotations, and receipts for freelancers and small businesses in the UAE.